Audit evidence packet

Policy

Authoritative metadata for POL-2007. This packet certifies that the policy is currently active, that the current version is v2, and that the attestation roster below reflects the state of compliance as of the printing date. Auditors should verify the publication date matches the reviewer-chain decision dates and that the attestation IP / timestamp pairs are consistent with the audit log.

Code

POL-2007

Title

Records Retention

Category

Legal & compliance (restricted)

State

Attestation open

Effective

Aug 19, 2025

Next review

Aug 19, 2026

Expires

Aug 19, 2026

Substantive flag

Cosmetic only

AI summary (current version)

AI summary: Records Retention v2 — covers legal & compliance with updates to previous version. Recommended attestation cycle: annual.

Audience(s)

No assignment rules.

# Records Retention (v2)

Northstar Logistics Holdings — Legal & compliance category.

## Purpose

This is version 2 of Records Retention. 

Version history

Every version of POL-2007 with author, publication date, and substantive-change classification. Earlier versions are retired when a new one publishes. The substantive-change column reflects the AI classifier's decision on whether the change introduced new obligations (substantive) or only clarifications (cosmetic).

Attestation coverage

0 of 0 assigned employees have attested to POL-2007 version v2, for an overall coverage of 0%. No attestations are overdue. The roster below shows the most recent 25 entries; the full roster is exportable to CSV via the audit-bundle Export action on the policy detail page.

Attestation roster (sample)

Roster shows first 25 of 0 attestations. Full roster: see policy detail page → Export audit bundle (CSV).

Review chain

Reviewer steps and their decisions for the current version of POL-2007. Restricted-category policies (e.g. Information Security, Privacy & Data Handling) require Legal + Security reviewer approvals in addition to SME before executive sign-off; this packet records the reviewer type, identity, decision, comment, and decision timestamp for each step. The Executive approval entry at the bottom records the executive_approver's final sign-off before publication.